Are you ready to dive into the world of nonprofit budgeting? Well, you’re in the right place! I’m here to guide you through the intricacies of founding and building a successful nonprofit organization. In today’s resource review, we are looking at Sandra E. Ray, CPA’s YouTube video on budgeting.

Now, you might be wondering, why this video? It’s simple; budgeting is the backbone of any nonprofit’s journey, and understanding its components is like having the keys to a treasure chest. I’m excited to share these valuable insights with you because I truly believe that when you grasp the art of budgeting, your nonprofit can make an even bigger impact.

So, let’s get started! Whether you’re a seasoned nonprofit pro or just starting on this incredible mission, there’s something in this video for everyone. We’re about to explore the nuts and bolts of nonprofit budgeting, from revenue components to expense management and everything in between.

Buckle up, my fellow changemakers, because together, we’re about to unlock the secrets to building a nonprofit that truly thrives!

Key Takeaways from the Video:

  1. Budgeting for Nonprofits: Budgeting is more than just numbers; it’s the roadmap that leads your nonprofit to success. Don’t be daunted by the task; we’ll break it down together.
  2. Components of Revenue:
    • General Donations: These are the lifeblood of many nonprofits. They are unrestricted funds, and past donations and growth trends are your guiding lights.
    • Grants: Explore both unrestricted and restricted grants. Look at past performance, relationships, and even surveys from nonprofit peers for insights.
    • Monthly Giving: Predicting monthly donor contributions is about understanding your history and trends.
    • In-Kind Donations: Don’t underestimate the value of in-kind contributions. Look at historical data for informed predictions.
    • Corporate Giving: Corporate gifts and grants, along with employee matching programs, are in the mix. Your relationships with corporations can impact the likelihood of success.
    • Investment Income: This one can be a wild card. Past data and conservative estimates can help you navigate these waters.
  3. Expenses: Divide your expenses into three categories: program, fundraising, and administrative. Be sure to consider past expenses, inflation, and new initiatives.
  4. Program Expenses: Break it down to specifics. Think about staffing, materials, marketing, location costs, and IT requirements.
  5. Fundraising Expenses: Don’t forget the costs of grant writers, printing, website, special events, and other marketing efforts.
  6. Administrative Expenses: Cover everything that keeps the nonprofit running, from board expenses to insurance and technology.
  7. Systematic Budgeting: Treat budgeting like a project. Get input from your team members who are closest to each function. Set deadlines, and find an accountability partner to keep you on track.
  8. Dream Big: Be open to multiple budget scenarios. It’s all about planning for different outcomes.

Resources Mentioned:

  • Historical financial data
  • Relationships with donors and corporations
  • Surveys from other nonprofit organizations
  • Expert opinions on market performance (for investment income)

Personal Advice:

In the realm of nonprofit budgeting, staying organized is key. Seek insights from those who know your organization inside out. And always be prepared for different scenarios. Every dollar you budget gets you closer to making a real impact. If you like flying blind, completely disregard this advice.


  1. Why is budgeting crucial for nonprofits?
    • Budgeting is the foundation of financial stability and mission success. It keeps your nonprofit on track and transparent.
  2. How do I predict grant revenue effectively?
    • Consider past grant performance, current relationships, and the likelihood of securing new grants. Plan for different grant outcomes.
  3. Why are in-kind donations important for budgeting?
    • In-kind donations can significantly impact your operations. Use historical data to estimate their value.
  4. How do I budget for new programs or initiatives?
    • Analyze each program separately, considering staffing, materials, marketing, location costs, and IT needs. Include them in your budget as necessary.
  5. What’s the benefit of categorizing expenses into program, fundraising, and administrative?
    • It provides transparency, ensures compliance with nonprofit reporting standards, and makes it easier to track how funds are allocated.

For more on budgets, check out Crafting Your Nonprofit’s Tactical Plan and Budgets: A Founder’s Roadmap.

Creator Bio (Sandy Ray, Sandra E. Ray CPA)

Hey there, I’m Sandy Ray, the founder of Sandra E. Ray CPA. I’ve spent years helping nonprofit organizations navigate the sometimes tricky waters of financial management. My mission is to help nonprofits thrive by tackling their financial challenges head-on. I believe budgeting is the cornerstone of success for any nonprofit, and I’m excited to share my insights with you.

About Alesha Mathis

Alesha Mathis is an accomplished nonprofit professional with over 15 years of experience in Administration, Development, Programs, and serving on Boards. Throughout her career, she has dedicated herself to supporting individuals who are passionate about making a difference in their communities. Alesha possesses a deep understanding of the challenges faced by nonprofit founders in their crucial first year of operation.

Driven by her desire to empower new nonprofit founders, Alesha created the Nonprofit Founder’s Club™. This exclusive program serves as a comprehensive solution, guiding founders through the early phases of their journey with funding always in mind. Drawing on her vast knowledge and experience, Alesha provides a step-by-step game plan that helps nonprofit founders build strong foundations and secure crucial funding.

The Nonprofit Founder’s Club™ offers not only practical resources but also a supportive community and a collaborative think tank for nonprofit leaders. By providing access to extensive training materials and resources, Alesha ensures that nonprofit founders gain the necessary skills and knowledge to establish sustainable and impactful organizations.

Alesha’s overarching mission is to reverse the disheartening statistics that show 50% of nonprofits failing in their first year due to a lack of infrastructure and funding. She firmly believes that with the right guidance and support, nonprofit founders can overcome common obstacles and achieve long-term success. Through the Nonprofit Founder’s Club™ system, nonprofit founders experience increased confidence and stability, knowing they have a support system to turn to and valuable training resources at their disposal.

For those who become members of the Nonprofit Founder’s Club™, Alesha is committed to providing ongoing guidance and mentorship, ensuring that they effectively navigate the complexities of running a nonprofit. With her expertise and passion, Alesha strives to cultivate a community of resilient and thriving nonprofit organizations that are making a lasting impact in their respective fields. Alesha’s wealth of experience and dedication to empowering nonprofit founders make her an invaluable resource for those who strive to create sustainable and impactful nonprofits.

Share This